{"id":94159,"date":"2021-11-09T15:47:10","date_gmt":"2021-11-09T20:47:10","guid":{"rendered":"https:\/\/voice123.com\/thebooth\/?p=94159"},"modified":"2022-12-22T02:41:48","modified_gmt":"2022-12-22T07:41:48","slug":"how-to-improve-client-collaboration-on-multimedia-files","status":"publish","type":"post","link":"https:\/\/voice123.com\/thebooth\/how-to-improve-client-collaboration-on-multimedia-files\/","title":{"rendered":"How to improve client collaboration on multimedia files"},"content":{"rendered":"<p>[vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;1&#8243; back_color=&#8221;color-157417&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;148702&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; align_horizontal=&#8221;align_center&#8221; gutter_size=&#8221;1&#8243; style=&#8221;dark&#8221; back_color=&#8221;color-157417&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;144949&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_single_image media=&#8221;96588&#8243; media_width_percent=&#8221;100&#8243; media_ratio=&#8221;sixteen-nine&#8221; alignment=&#8221;center&#8221; uncode_shortcode_id=&#8221;494393&#8243;][vc_button button_color=&#8221;color-white&#8221; size=&#8221;btn-link&#8221; link=&#8221;url:https%3A%2F%2Fvoice123.com%2Fthebooth%2Fhow-to-start-a-voice-over-business-successfully|title:How%20to%20find%20voice%20acting%20jobs|target:_blank&#8221; button_color_type=&#8221;uncode-palette&#8221; uncode_shortcode_id=&#8221;189256&#8243;]BACK TO HOW TO START A VOICE OVER BUSINESS SUCCESSFULLY[\/vc_button][vc_button button_color=&#8221;color-white&#8221; size=&#8221;btn-link&#8221; link=&#8221;url:https%3A%2F%2Fvoice123.com%2Fthebooth%2Fintroduction-to-the-voice-over-guide%2F|title:How%20to%20get%20into%20voice%20acting|target:_blank&#8221;]TABLE OF CONTENTS[\/vc_button][vc_custom_heading heading_semantic=&#8221;h1&#8243; text_size=&#8221;h1&#8243; text_weight=&#8221;200&#8243; sub_lead=&#8221;small&#8221; sub_reduced=&#8221;yes&#8221; uncode_shortcode_id=&#8221;103698&#8243;]<\/p>\n<h1><strong>How to improve client collaboration on multimedia files<\/strong><\/h1>\n<p>[\/vc_custom_heading][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;0&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;184622&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; style=&#8221;dark&#8221; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_empty_space empty_h=&#8221;2&#8243;][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;2&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;110976&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column width=&#8221;1\/2&#8243;][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">I<\/span><span style=\"font-weight: 400;\">magine you\u2019ve just finished recording a podcast episode, or a video for your client and you need feedback from the client before you can proceed. The first challenge might be that your files are <\/span><span style=\"font-weight: 400;\">too big to share via email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Secondly, it&#8217;s complicated and gets messy quickly when clients need to give feedback for specific time frames. Therefore, lots of messages are sent back and forth which leads to long, confusing email threads.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ll take a closer look at how you can overcome these challenges of client collaboration,\u00a0 and how you can create a smooth and efficient collaboration process for both creative teams and clients.<\/span>[\/vc_column_text][vc_empty_space empty_h=&#8221;1&#8243;][\/vc_column][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; style=&#8221;light&#8221; back_color=&#8221;color-white&#8221; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94181&#8243; media_width_percent=&#8221;60&#8243; alignment=&#8221;center&#8221; shape=&#8221;img-round&#8221;][vc_column_text uncode_shortcode_id=&#8221;662418&#8243;]<\/p>\n<h4><strong>Guest Post by Muriel Skusa<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">\u200b\u200bMuriel is the Content Manager at Filestage, an online proofing solution that frees teams from chaotic approval processes \u2013 making work more joyful and productive. From large enterprises to independent agencies, Filestage helps teams share, discuss and approve all their files, all in one place. <a href=\"http:\/\/filestage.io?utm_source=partner&amp;utm_medium=referral&amp;utm_campaign=voice123.com&amp;utm_term=demo&amp;utm_content=en\" target=\"_blank\" rel=\"noopener\">Learn more at filestage.io<\/a><\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;139307&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;152595&#8243;]<\/p>\n<h2><strong>Why client collaboration is important <\/strong><\/h2>\n<p>[\/vc_custom_heading][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">Let\u2019s start with some reasons why client collaboration is important for the success of your multimedia projects:<\/span><span style=\"font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\"> \u00a0<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;137646&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;365762&#8243;]<\/p>\n<h3><strong>You need a client\u2019s feedback and approval<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">Getting feedback on your files in the early stages of the creation process means avoiding time-consuming and expensive revisions. <\/span><span style=\"font-weight: 400;\">It\u2019s always easier to make changes earlier in the process, rather than later.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, imagine you\u2019re creating a video for a client. You\u2019ve agreed on a storyboard and your team has shot the scenes. Now you\u2019re in the post-production stage, where you need to cut and piece together the final video. By asking your client for feedback on the initial drafts, you can ensure that the final drafts will be closer to reaching their expectations. If you only share the final version, you risk missing <\/span><span style=\"font-weight: 400;\">the mark and potentially needing to re-edit the entire video.\u00a0\u00a0\u00a0\u00a0\u00a0<\/span>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94201&#8243; media_width_percent=&#8221;100&#8243;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;102610&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;112922&#8243;]<\/p>\n<h3><strong>Ensure high-quality and brand consistency<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94200&#8243; media_width_percent=&#8221;100&#8243;][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">By getting <\/span><span style=\"font-weight: 400;\">feedback from different teams and people, you can make sure that all mistakes are spotted and that you meet high-quality standards and brand consistency.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s stick with our video example. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The benefit of having different reviewers is that each one can focus on different aspects of the video. For example, the brand manager can review the spoken parts to ensure the tone and voice of your brand are implemented correctly. And the product manager can <\/span><span style=\"font-weight: 400;\">make sure that the presented information about the product is correct.\u00a0\u00a0<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;100117&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;678985&#8243;]<\/p>\n<h3><strong>Ensure everyone is happy<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">When your clients are actively involved in the creation process and can provide input on a regular basis, they will <\/span><span style=\"font-weight: 400;\">appreciate<\/span><span style=\"font-weight: 400;\"> having their <\/span><span style=\"font-weight: 400;\">opinions<\/span><span style=\"font-weight: 400;\"> considered.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since they\u2019re a part of the process, it\u2019s more likely that they\u2019ll be satisfied with the final result. And beyond creating excellent work, a happy client is the main goal.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94199&#8243; media_width_percent=&#8221;100&#8243;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;190539&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;272628&#8243;]<\/p>\n<h2><strong>What are the challenges of client collaboration?<\/strong><\/h2>\n<p>[\/vc_custom_heading][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">Now, given the importance of client collaboration, what are the common challenges one might face on a daily basis?<\/span><\/p>\n<ul>\n<li><strong>Miscommunication because of unclear feedback<\/strong><span style=\"font-weight: 400;\"> is a particularly common challenge. This happens when reviewers aren\u2019t able to leave time-stamped comments directly <\/span><span style=\"font-weight: 400;\">in the video or audio file.<\/span><\/li>\n<li><strong>Following up on people that forget to give their feedback<\/strong><span style=\"font-weight: 400;\"> can be time-consuming and nerve-wracking.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">When stakeholders don\u2019t give feedback on time, there\u2019s the possibility of <\/span><strong>missing deadlines<\/strong><span style=\"font-weight: 400;\"> and consequently having projects delayed. <\/span><\/li>\n<li><span style=\"font-weight: 400;\">While collecting feedback, it can be tedious trying to keep up with who said what, and when. This <\/span><strong>lack of transparency<\/strong><span style=\"font-weight: 400;\"> is a primary challenge in any review process.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Since reviewers often can\u2019t see the suggestions from others, <\/span><strong>conflicting feedback<\/strong><span style=\"font-weight: 400;\"> is predicted.<\/span><\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_empty_space empty_h=&#8221;1&#8243;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;807448&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;2&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;679854&#8243;]<\/p>\n<h2><strong>How you can successfully structure your client collaboration process<\/strong><\/h2>\n<p>[\/vc_custom_heading][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">The efficiency of your collaboration process could make all the difference in the quality of your final deliverable. Here, we\u2019ll walk you through the process of structuring your client collaboration process to ensure it\u2019s as efficient and useful as possible. We\u2019ll still stick with our video example for the steps below, but do note that it works for other multimedia files as well, such as voiceover takes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;796766&#8243;]<\/p>\n<h3><strong>1. Share the file<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">First off, <a href=\"https:\/\/filestage.io\/blog\/collaboration-tools\/?utm_source=partner&amp;utm_medium=referral&amp;utm_campaign=voice123.com&amp;utm_term=demo&amp;utm_content=en\" target=\"_blank\" rel=\"noopener\">find a good collaboration tool <\/a><\/span><span style=\"font-weight: 400;\">and upload the file on the platform to share it with clients and colleagues. <\/span>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94206&#8243; media_width_percent=&#8221;100&#8243;][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;145752&#8243;]<\/p>\n<h3><strong>2. Receive feedback from clients<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">Through the shared link, reviewers should now be able to view the video and leave feedback directly on the file. Since clients and stakeholders don\u2019t usually have much time, it should be as easy and fast as possible for them to leave feedback.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By adding the first comment to the file with clear instructions you can motivate and encourage your reviewers to leave their feedback.<\/span>[\/vc_column_text][vc_empty_space empty_h=&#8221;1&#8243;][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;209135&#8243;]<\/p>\n<h3><strong>3. React on feedback and discuss changes<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">Once you get the feedback, you should go through every comment, review, react, and discuss suggested <\/span><span style=\"font-weight: 400;\">changes until it\u2019s absolutely clear on how to proceed. In this step, client collaboration features like replying directly to comments from others, mentioning reviewers, and being able to add attachments for further explanation can be very helpful. If videos have voiceovers, this can also help the voice actor when script revisions or pickups are required.<\/span>[\/vc_column_text][vc_empty_space empty_h=&#8221;1&#8243;][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94230&#8243; media_width_percent=&#8221;100&#8243;][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;468512&#8243;]<\/p>\n<h3><strong>4. Make edits<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">After discussing the feedback and being clear on what needs to be changed, you can make revisions accordingly. Any changes you make should reflect the suggested changes proposed by the client in their comments.<\/span>[\/vc_column_text][vc_empty_space empty_h=&#8221;1&#8243;][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;354625&#8243;]<\/p>\n<h3><strong>5. Get more feedback or final approval<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">Finally, share the new and revised version again and ask your reviewers to leave more feedback for final improvements. Keep sharing the updated versions of the file on your collaboration platform until no more changes are requested by reviewers. When a reviewer is happy with the video file, they can approve it. As soon as every reviewer has approved the current version of the file, your final deliverable is ready.<\/span>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][vc_single_image media=&#8221;94231&#8243; media_width_percent=&#8221;100&#8243;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;2&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-157417&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;202749&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; style=&#8221;dark&#8221; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_custom_heading text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;706978&#8243;]<span style=\"color: black;\"><span style=\"font-weight: 400;\">If you are looking for a good client collaboration tool for videos and other multimedia files, you should try out <\/span><a href=\"https:\/\/filestage.io\/feedback-management\/?utm_source=partner&amp;utm_medium=referral&amp;utm_campaign=voice123.com&amp;utm_term=demo&amp;utm_content=en\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Filestage<\/span><\/a><span style=\"font-weight: 400;\">. <\/span><\/span>[\/vc_custom_heading][vc_column_text uncode_shortcode_id=&#8221;214201&#8243;]<strong><span style=\"color: black;\">Filestage is an easy-to-use collaboration tool for creative professionals managing the review and approval process of videos, images, PDFs, and other file types. Users can share files with as many stakeholders as they like and reviewers can leave time-stamped comments and annotations directly on the video.<\/span><\/strong>[\/vc_column_text][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;2&#8243; bottom_padding=&#8221;2&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;791563&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; gutter_size=&#8221;2&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243;][vc_empty_space empty_h=&#8221;1&#8243;][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;974103&#8243;]<\/p>\n<h2><strong>5 best practices to improve client collaboration on multimedia files <\/strong><\/h2>\n<p>[\/vc_custom_heading][vc_column_text text_lead=&#8221;small&#8221;]<span style=\"font-weight: 400;\">Now let\u2019s look at some of the measures creative teams can take to improve client collaboration workflows on various files.<\/span>[\/vc_column_text][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;185917&#8243;]<\/p>\n<h3><strong>Define responsibilities and expectations<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">Before starting any project, every person on board must fully understand their responsibilities and what the expectations are. <\/span><span style=\"font-weight: 400;\">If your clients, colleagues, or partners are unsure of what to do, miscommunications can occur and this will only waste valuable time and resources. Consider documenting the responsibilities and expectations in writing so anyone can double-back and refer to the processes asynchronously.\u00a0<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;196784&#8243;]<\/p>\n<h3><strong>Make it easy to give feedback<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">If it\u2019s easy and fast to give feedback, reviewers will be more likely to leave comprehensive feedback. It\u2019s vital that your client collaboration tool is intuitive and easy to use without a need for prior training, as reviewers won\u2019t bother with a tedious process. <\/span>[\/vc_column_text][vc_column_text]<\/p>\n<blockquote><p><strong><i>\u201cFilestage has made our review and approval process enormously easier since feedback can be given exactly at the point in the text\/ image\/ video where it needs to be implemented.\u201d \u2013 <\/i>Lisa Wei\u00dfer, Social Media &amp; Performance Manager at RaboDirect<\/strong><\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;781994&#8243;]<\/p>\n<h3><strong>Enable real-time communication<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">Real-time communication allows creative teams to <a href=\"http:\/\/filestage.io\/blog\/collaborative-working\/?utm_source=partner&amp;utm_medium=referral&amp;utm_campaign=voice123.com&amp;utm_term=demo&amp;utm_content=en\" target=\"_blank\" rel=\"noopener\">collaborate with each other<\/a>, share ideas, and solve problems quickly. With the right features, teams and clients can easily communicate in a live capacity and clarify bottlenecks faster. <\/span>[\/vc_column_text][vc_column_text]<\/p>\n<blockquote><p><strong><i>\u201cDifferent viewpoints can be discussed in a clear and concise way, and in the end, we have all the collected feedback in one file.<\/i>\u201d \u2013 Angelika Schneider, Executive Creative Direction Motion Design at Sixt<\/strong><\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;155965&#8243;]<\/p>\n<h3><strong>Assign clear deadlines<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]Apart from the primary project deadline, every other small task within the big project should have a deadline. Assigning clear deadlines on every file will help to ensure that you meet the final deadline.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;136802&#8243;]<\/p>\n<h3><strong>Automatic reminders<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">Setting up automatic reminders can enable reviewers to submit timely feedback or approvals. This saves time for project managers since they don\u2019t have to manually remind people of pending tasks. <\/span><span style=\"font-weight: 400;\">Also, being aware of deadlines helps reviewers schedule their time and tasks reasonably.<\/span>[\/vc_column_text][vc_column_text]<\/p>\n<blockquote><p><strong><i>\u201cWe always have an overview of approvals and queries, can assign them to the right person with a single click, and even set due dates. The reminder is then sent automatically by email.\u201d<\/i> \u2013 Felix Boche, Project Manager Corporate Group Marketing at Stiebel Eltron<\/strong><\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=&#8221;1\/1&#8243;][vc_custom_heading heading_semantic=&#8221;h3&#8243; text_size=&#8221;h3&#8243; text_weight=&#8221;800&#8243; uncode_shortcode_id=&#8221;206146&#8243;]<\/p>\n<h3><strong>Be transparent<\/strong><\/h3>\n<p>[\/vc_custom_heading][vc_column_text]<span style=\"font-weight: 400;\">When reviewers can see the comments and annotations from others, they can avoid duplicate or contradictory feedback. And in case, reviewers have different opinions on a particular area, they can discuss it directly in the comments section. No need for you to jump in to moderate the comments.<\/span>[\/vc_column_text][vc_column_text]<\/p>\n<blockquote><p><strong><i>\u201cAn advantage of Filestage is that the status and all given feedback within the approval process is always transparent for the project team and all contact persons.&#8221;<\/i> \u2013 Marcel Martin, Director UX at Oddity<\/strong><\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner column_width_percent=&#8221;100&#8243; gutter_size=&#8221;3&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; shift_x=&#8221;0&#8243; shift_y=&#8221;0&#8243; shift_y_down=&#8221;0&#8243; z_index=&#8221;0&#8243; medium_width=&#8221;0&#8243; mobile_width=&#8221;0&#8243; width=&#8221;1\/1&#8243; uncode_shortcode_id=&#8221;532894&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column_text]<span style=\"font-weight: 400;\">We hope this article showed you that reviewing and keeping track of client feedback for video projects doesn\u2019t need to be tedious, time-consuming, or <\/span><span style=\"font-weight: 400;\">nerve-wracking.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Adopting the processes and tips outlined above and using an intuitive client collaboration platform like Filestage can help you efficiently manage all file reviews and approvals in one place. This enables you to collaborate with clients, colleagues, voice actors, and stakeholders easier and more effectively.<\/span>[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; back_color=&#8221;color-157417&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;694458&#8243; back_color_type=&#8221;uncode-palette&#8221; shape_dividers=&#8221;&#8221;][vc_column width=&#8221;1\/1&#8243;][vc_custom_heading uncode_shortcode_id=&#8221;165369&#8243; text_color_type=&#8221;uncode-palette&#8221; text_color_solid=&#8221;#ff0000&#8243; subheading=&#8221;7-day free trial<br \/>\n20% discount for monthly plans up to the first 3 months<br \/>\n30% discount for yearly plans for the first year&#8221;]<\/p>\n<h2 style=\"text-align: center;\"><strong><span style=\"color: black;\">We&#8217;ve secured some Filestage deals for The Booth&#8217;s readers!<\/span><\/strong><\/h2>\n<p>[\/vc_custom_heading][vc_row_inner][vc_column_inner width=&#8221;1\/3&#8243;][\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;][vc_button button_color=&#8221;color-133053&#8243; size=&#8221;btn-lg&#8221; outline=&#8221;yes&#8221; border_width=&#8221;0&#8243; link=&#8221;url:https%3A%2F%2Ffilestage.io%2Frequest-demo%2F%3Futm_source%3Dpartner%26utm_medium%3Dreferral%26utm_campaign%3Dvoice123.com%26utm_term%3Ddemo%26utm_content%3Den&#8221; button_color_type=&#8221;uncode-palette&#8221; uncode_shortcode_id=&#8221;505783&#8243;]BOOK A DEMO[\/vc_button][\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row row_height_percent=&#8221;0&#8243; back_color=&#8221;color-188662&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;208382&#8243; back_color_type=&#8221;uncode-palette&#8221; shape_dividers=&#8221;&#8221;][vc_column width=&#8221;1\/1&#8243;][vc_empty_space empty_h=&#8221;3&#8243;][\/vc_column][\/vc_row]<\/p>\n<!-- AddThis Advanced Settings generic via filter on the_content --><!-- AddThis Share Buttons generic via filter on the_content -->","protected":false},"excerpt":{"rendered":"<p>[vc_row row_height_percent=&#8221;0&#8243; override_padding=&#8221;yes&#8221; h_padding=&#8221;7&#8243; top_padding=&#8221;0&#8243; bottom_padding=&#8221;1&#8243; back_color=&#8221;color-157417&#8243; overlay_alpha=&#8221;50&#8243; gutter_size=&#8221;3&#8243; column_width_percent=&#8221;100&#8243; shift_y=&#8221;0&#8243; z_index=&#8221;0&#8243; uncode_shortcode_id=&#8221;148702&#8243; back_color_type=&#8221;uncode-palette&#8221;][vc_column column_width_percent=&#8221;100&#8243; align_horizontal=&#8221;align_center&#8221; gutter_size=&#8221;1&#8243; style=&#8221;dark&#8221; back_color=&#8221;color-157417&#8243; overlay_alpha=&#8221;50&#8243; [&hellip;]<!-- AddThis Advanced Settings generic via filter on get_the_excerpt --><!-- AddThis Share Buttons generic via filter on get_the_excerpt --><\/p>\n","protected":false},"author":62,"featured_media":96588,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"h5ap_radio_sources":[],"footnotes":""},"categories":[276,266],"tags":[],"class_list":["post-94159","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-voice-over-business","category-voice-over-guide"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - 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